The Process
We provide our services to you on-site or we can come and box up your files straight from the shelves, storage room or warehouse and transport them safely to our service bureau for processing. Your documents will be inventoried and stored in a temperature-controlled environment. Your files are still available to you via e-mail, fax or delivery while being processed.
Our staff will perform a series of procedures in the imaging process. We will prepare and organize your files, capture quality scans of your documents, quality control check your images, build the user-defined database (based entirely on your specific needs) for retrieval via data entry, imported text from a client specific database provided to us or OCR the imaged files to acquire the data for the required indexes, then quality control check your images again with their associated indexes, and lastly validate and verify the imaged files and associated indexes for correct retrieval via the FastFiles® search engine . We then create a master set of CD/DVDs and deliver and/or install the imaged files from the media along with indexes and FastFiles® software onto your PC, file server or Web server upon completion.
Scanned documents can be returned several ways. Standard formats are:
TIFF (Tagged Image File Format) is the most common raster format used
PDF (Portable Document Format) is very popular due to the OCR characteristics where information can also be incorporated into the raster scanned image for migration into other databases
Original documentation can then be returned to you or shredded with your authorization in which we will supply to you a "Certificate of Destruction" upon completion.
If you are currently scanning in-house and are getting a little behind or maybe you are working with a sub-standard vendor, we can import your existing imagery into our FastFiles® solution and help you catch up!
We can have your digital documents permanently preserved onto a non-component dependent micrographic medium, lasting over 500 years needing only an eye loop and a light source to view in an emergency situation.
Digitally scanned files are quickly retrieved via our exclusive FastFiles® for Documents Management Software. The newly created CDs or DVDs are used for installation onto your PC, network, or the Web. We recommend keeping a copy of each set containing your scanned files in a secure location as a permanent archive or until such time that the requirement for destruction is carried out...depending on your specific document life cycle. A copy of your newly scanned digital image files can also be easily and inexpensively copied to a film-based media to conform to certain regulatory requirements.
Contact Us today for a FREE consultation, application analysis, competitive quote or a custom imaging solution.
